Data protection information website
When you visit our website, personal data is processed. In order for the website to be displayed in your browser, the IP address and other information about the browser of the end device used must be processed. The following data is logged:
- IP address of the calling computer (for a maximum of 7 days)
- Operating system of the users computer
- Browser version of the users computer
- Name of the retrieved file
- Date and time of the retrieval
- Amount of data transferred
The IP address is deleted after a maximum of 7 days from all systems used in connec-tion with the operation of the website. We are then no longer able to establish a personal reference from the remaining data.
The above-mentioned personal data are processed for the purpose of ensuring the con-fidentiality and integrity of the personal data processed with our IT systems. A further purpose is the correction of errors on our website. The legal basis for this data proces-sing described above is Art. 6 para. 1 lit. f) GDPR. Our legitimate interest in sense of Art. 6 para. 1 lit. f) is the operation of this website, including confidentiality, integrity and availability of the data.
We offer a contact form on our website which you can use to request information about our services or to contact us in general. In addition to the voluntary information and your message content, we request the following information from you:
- Last name
- E-mail address
We need this information to process your enquiry, to address you correctly and to send you a reply. Enquiries received via the contact form on our website are usually stored in our CRM system. The CRM system is regularly checked to see whether data can be de-leted. If data is no longer required in the context of a customer or interested party relati-onship or if a conflicting interest of the customer outweighs this, we will delete the data in question, provided that there are no statutory retention obligations we have to comply with.
The legal basis for this data processing is Art. 6 para. 1 lit. f) DSGVO. Our interest within the meaning of Art. 6 para. 1 lit. f) lies in communicating with customers and interested parties.
Request for information material
- Last name
- E-mail address
- Telephone number
The purpose of processing this data is to use it for promotional purposes, in particular to optimize our offers with regard to your personal interests. If you do not provide this da-ta, which you are obligated to provide under the contractual agreement, we reserve the right not to provide the requested information (white papers, etc.).
Requests for information received via the request-form of our website are generally stored in our CRM system. The CRM system is regularly checked to determine whether data can be deleted. If data is no longer required in the context of a customer or inte-rested party relationship or if a conflicting interest of the customer prevails, then we will delete the relevant data, provided that there are no legal retention obligations we have to comply with.
If you provide data to us voluntarily, e.g. in forms, and this data is not required for the fulfillment of contractual obligations, we process this data on the basis that we assume that the processing and use of this data is in your interest.
To enable us to inform you about current news and information by e-mail, telephone and E-mail, we store your e-mail address and other voluntarily provided (for example to enable us to select topics that are relevant to you) when you register for our newsletter-service. We store the abovemetioned data until you revoke your newsletter-subscription. For security reasons, we also store your IP address and the time of registration or confirmation. As soon as you have entered and submitted your data to register for port-neo AG, we will send you an e-mail to confirm and activate your free subscription by clicking on it (“double opt-in”). Only after confirmation you will receive the port-neo AG newsletter.
The stored data will only be used by port-neo AG for the stated purposes and will not be passed on to third parties.
You can unsubscribe from the newsletter at any time. You will find an unsubscribe-link in every e-mail.
Statistical evaluations of usage data are possible via the newsletter. For this purpose, we record both the openings of the e-mail and the internal clicks. This information is used to make the newsletter content more exciting and relevant to you and to measure the success of the marketing campaigns. A transmission of this information to third parties does not take place. The legal basis for this tracking is Art. 6 para. 1 lit. f) DSGVO, our interest lies in the optimization of our offers and the content and technical optimization of our newsletters. As a recipient, you have the option to object to this form of data collection at any time. You can change the tracking setting at the end of each e-mail.
The legal basis for this data processing is Art. 6 para. 1 lit. f) DSGVO in conjunction with § 7 UWG. Our interest within the meaning of Art. 6 para. 1 lit. f) is the administration and dispatch of our newsletter.
Cookies are used on our Internet pages. Cookies are small text files that are stored in your terminal device via your browser. The cookies are necessary to enable certain func-tions of our websites and to increase user-friendliness. On the one hand, we use session cookies, which are automatically deleted by your browser immediately after you have finished visiting the websites. Regarding web analysis, we also use persistent cookies. You have the option of preventing the setting of cookies by making the appropriate set-tings in your browser. However, we would like to point out that the use of our websites may then only be possible to a limited extent. Cookies do not install or start any pro-grams or other applications on your computer.
On our website we use the service “HubSpot”. HubSpot is a product family of the software company with the same name from the USA with a branch in Ireland. Contact: HubSpot, 2nd Floor 30 North Wall Quay, Dublin 1, Ireland, phone: +353 1 5187500.
Hubspot is an integrated software solution that not only covers aspects of website data processing, but is also used for all of our online marketing channels. These include: Email marketing, social media publishing & reporting, contact management (e.g. user segmentation & CRM), landing pages and contact forms.
Through Hubspot functionalities, we enable visitors of our website to download content, provide their own contact information as well as other demographic information, send inquiries and request information. Any such communications via Hubspot functionalities are stored on HubSpot’s servers.
In all cases, the purpose of the data processing is to optimize our online sales and to communicate with our users and customers. The legal basis for processing by us in these cases is your consent pursuant to Art. 6 (1) lit a DSGVO. If we do not obtain consent from you, we process your data on the basis of our legitimate interests, Art. 6 (1) lit. b DSGVO.
Please note: If you contact us via contact forms, personal data may be transferred to service providers in third countries where there is no adequate level of data protection. If the data is transferred to the USA, there is a risk that your data may be processed by US authorities for control and monitoring purposes without you possibly having any legal remedies. The security of the transfer is regularly safeguarded via so-called standard contractual clauses, which ensure that the processing of personal data is subject to a level of security that corresponds to that of the GDPR.
Reach measurement & analysis
Due to our legitimate interests, this website uses the “Google Analytics” service to opti-mize and analyze our online offering within the meaning of Art. 6 (1) lit. f. DSGVO the ser-vice “Google Analytics”, which is provided by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA). The service (Google Analytics) uses “cookies” – text files that are stored on your terminal device. The information collected by the cookies is usually sent to a Google server in the USA and stored there.
IP anonymization is used on this website. The IP address of the user is shortened within the member states of the EU and the European Economic Area and in the other contrac-ting states of the agreement. Only in individual cases is the IP address initially transmitted unabbreviated to a Google server in the USA and shortened there. This shortening elimi-nates the personal reference of your IP address. The user’s IP address transmitted by the browser is not combined with other data stored by Google.
As part of the agreement on the order data agreement, which we as website operators have concluded with Google Inc., the latter uses the information collected to create an evaluation of website use and website activity and provides services associated with internet use.
The data collected by Google on our behalf is used to evaluate the use of our online of-fering by individual users, e.g. to create reports on website activity in order to improve our online offering.
You have the option – as described above under “Cookies” – to prevent cookies from being stored on your device.
Furthermore, you can use a browser plug-in to prevent the information collected by coo-kies (including your IP address) from being sent to and used by Google Inc. The following link will take you to the corresponding plugin: https://tools.google.com/dlpage/gaoptout?hl=de.
Alternatively, you can prevent Google Analytics from collecting data about you within this website by clicking on this link. By clicking on the above link, you will download an “opt-out cookie”. Your browser must therefore generally allow the storage of cookies for this purpose. If you delete your cookies regularly, you will need to click on the link again each time you visit this website.
WiredMinds components are integrated on this website. The WiredMinds components automatically recognize and qualify companies that visit a website. The WiredMinds component enables the operator of a website who uses the component to generate leads, i.e. to qualify potential new customers.
The operating company of WiredMinds is WiredMinds GmbH, Lindenspürstraße 32, 70176 Stuttgart, Germany.
On this website, we use a WiredMinds tracking pixel, which is a miniature graphic that is embedded in a web page to enable log file recording and log file analysis in order to sub-sequently perform statistical analysis.
WiredMinds also sets a cookie on the user’s terminal device. You can find more informa-tion about cookies and how to prevent cookies from being stored above under “Coo-kies”. The setting of the cookie enables us to analyze the use of our website.
By means of the data obtained, pseudonymized usage profiles are created. The pseudo-nymized usage profiles are used for the purpose of analyzing visitor behavior and enable us to improve our Internet offering. The data collected via the WiredMinds component will not be used to identify the data subject without first obtaining the separate and expli-cit consent of the data subject. This data is not merged with personal data or with other data containing the same pseudonym.
Each time one of the individual pages of this website is called up, the web-browser on the end device of the data subject is automatically caused by the WiredMinds component to transmit data for the purpose of online analysis. As part of this technical process, WiredMinds obtains knowledge of personal data, such as the IP address, which is used, among other things, to track the origin of visitors and clicks.
By means of the cookie, personal information such as the time of access, the location from which access originated and the frequency of visits to our website are stored. Each time a user visits our website, this personal data, including the IP address of the Internet connection used by the person concerned, is transmitted to the WiredMinds server. This personal data is stored by WiredMinds, but is not passed on to third parties.
Furthermore, the data subject has the possibility to object to the collection of data gene-rated by the WiredMinds regarding a use of this website and to prevent such a collection. To do this, the data subject must click on the Dont-Track-My-Visits button under the link https://wm.wiredminds.de/track/cookiemgr.php?mode=donttrackask&websitesel.
If the user’s terminal device is deleted, formatted or reinstalled at a later point in time, the data subject must set an opt-out cookie again by clicking on the above-mentioned link. Further information and the applicable data protection provisions of WiredMinds can be found at https://www.wiredminds.de/produkt/datenschutz-gutachten/.
LinkedIn Insight Tag
We use the so-called conversion tracking with LinkedIn Insights Tag on our website, a tool of LinkedIn Ireland, Wilton Plaza, Wilton Place, Dublin 2, Ireland, by integrating the “Insight Tag” of LinkedIn on our website. A cookie is set on your end device by LinkedIn when the page is called up.
This informs LinkedIn that you have visited our website. In this course, your IP address, the times of the visit, page views and events such as the playing of videos are collected. This serves the purpose of constantly optimizing our website through a statistical evaluation of its use. In this way, we learn about which LinkedIn ad or interaction on LinkedIn you came to our website and are thus able to better control the playout of our advertising.
Social media plugins
If the data subject is logged in to LinkedIn at the same time, LinkedIn recognizes which specific subpage of our website the data subject is visiting with each call to our website by the data subject and for the entire duration of the respective stay on our website. This information is collected by the LinkedIn component and assigned by LinkedIn to the respective LinkedIn account of the data subject. If the data subject activates a LinkedIn button integrated on our website, LinkedIn assigns this information to the personal LinkedIn user account of the data subject and stores this personal data.
LinkedIn always receives information via the LinkedIn component that the data subject has visited our website if the data subject is simultaneously logged into LinkedIn at the time of calling up our website; this takes place regardless of whether the data subject clicks on the LinkedIn component or not. If the data subject does not want this information to be transmitted to LinkedIn, he or she can prevent the transmission by logging out of his or her LinkedIn account before accessing our website.
Plugins of the social network XING are integrated on our website XING is an Internet-based social network that enables users to connect with existing business contacts and to establish new business contacts. The operating company of XING is XING SE, Dammtorstraße 30, 20354 Hamburg, Germany. Each time one of the individual pages of this website is called up on which a XING component (XING plug-in) has been integrated, the Internet browser on the end device of the person concerned is automatically prompted by the respective XING component to download a representation of the corresponding XING component from XING. Further information on the XING plug-ins can be found at https://dev.xing.com/plugins. As part of this technical process, XING receives information about which specific subpage of our website is visited by the data subject.
If the data subject is logged in to XING at the same time, XING recognizes which specific subpage of our website the data subject is visiting each time the data subject calls up our website and for the entire duration of the respective stay on our website. This information is collected by the XING component and assigned by XING to the respective XING account of the data subject. If the data subject activates one of the XING buttons integrated on our website, for example the “Share” button, XING assigns this information to the personal XING user account of the data subject and stores this personal data.
XING always receives information via the XING component that the data subject has visited our website if the data subject is simultaneously logged into XING at the time of calling up our website; this takes place regardless of whether the data subject clicks on the XING component or not. If the data subject does not want this information to be transmitted to XING, he or she can prevent the transmission by logging out of his or her XING account before accessing our website.
The data protection provisions published by XING, which can be accessed at https://www.xing.com/privacy, provide information on the collection, processing and use of personal data by XING. Furthermore, XING has published data protection information for the XING Share button at https://www.xing.com/app/share?op=dataprotection.
Integration of videos
Plugins of the video portal Vimeo of Vimeo, LLC, 555 West 18th Street, New York, New York 10011, USA are integrated on our website. Each time you visit a page that offers one or more Vimeo video clips, a direct connection is established between your browser and a Vimeo server in the USA. In the process, information about your visit and your IP address are stored there. By interacting with the Vimeo plugins (e.g. clicking the start button), this information is also transmitted to Vimeo and stored there.
If you have a Vimeo user account and do not want Vimeo to collect data about you via this website and link it to your membership data stored with Vimeo, you must log out of Vimeo before visiting this website.
In addition, Vimeo calls up the Google Analytics tracker via an iFrame in which the video is called up. This is Vimeo’s own tracking, to which we have no access. You can prevent tracking by Google Analytics by using the deactivation tools that Google offers for some Internet browsers. Users can also prevent the collection of data generated by Google Analytics and related to their use of the website (including your IP address) to Google, as well as the processing of this data by Google, by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de
Purposes of the processing of personal data
We process the aforementioned data for the operation of our website and to fulfill contractual obligations to our customers.
In the case of inquiries from you outside of an active customer relationship, we process the data for sales and advertising purposes. You can object to the use of your personal data for advertising purposes at any time.
Recipients of data
Personal data that you provide to us will not be passed on to third parties as a matter of principle. In particular, your data will not be passed on to third parties for their advertising purposes.
However, we may use service providers for the operation of these Internet pages or for other products of ours. Here it can happen that a service provider receives knowledge of personal data. We select our service providers carefully – especially with regard to data protection and data security – and take all measures required by data protection law for permissible data processing.
No data processing outside the EU
The processing of personal data by port-neo AG does not take place in third countries.
Data Protection Officer
Our data protection officer is Andreas Mundanjohl, Zeller Straße 30, 73101 Aichelberg. You can reach him for all data protection issues related to port-neo AG as well as for possible notifications of data protection violations at firstname.lastname@example.org.
Your rights as a data subject
You have the right to obtain information about the personal data concerning you. You can contact our data protection officer or us directly for information at any time.
In the case of a request for information that is not made in writing, we ask for your understanding that we may then require proof from you that you are the person you claim to be.
Furthermore, you have a right to correction or deletion or to restriction of processing, insofar as you are entitled to this by law.
Furthermore, you have a right to object to processing within the scope of the law. The same applies to a right to data portability. Feel free to contact us by e-mail at email@example.com!
If we process your personal data on the basis of consent, you have a right of revocation at any time with regard to the consent, without affecting the lawfulness of the processing carried out on the basis of the consent until revocation.
You have the right to complain about the processing of personal data by us to a supervisory authority for data protection. You can do this, for example, at the supervisory authority responsible for port-neo AG:
Der Landesbeauftragte für den Datenschutz und
die Informationsfreiheit Baden-Württemberg
Postfach 10 29 32
Website with further contact details: https://www.baden-wuerttemberg.datenschutz.de/
We will revise this data protection notice in the event of changes to this website or other occasions that make this necessary. You will always find the current version at: https://www.port-neo.de/datenschutz